Details on how you can comment on the Draft Constitution printed below will be available via the newsletter nearer the time
John O’Gaunt Club Senior Section
Constitution
Including
Eligibility for and Rules and
Responsibilities of Membership
And
Eligibility and Rules for and Responsibilities of Entering
Senior Section Competitions and Interclub Matches
Published XXXX 2021
A copy of this document is available on the Senior Section blog (jogseniors.blogspot.co.uk) and on the Senior Section notice board in the changing room foyer.
For those unable to see the document online, a limited number of printed copies can be made available on written application to the Honorary Secretary.
Contents
A.Objectives2
B.Membership3
C.Governance3
D.Social Golf5
E.Handicaps5
F.Competitions6
G.Interclub Matches7
H.Invitations.7
I.Holes in One8
J.Disputes8
K.Discipline8
L.Changes to this Constitution9
M.Document Change Log10
N.Approval of this Document10
Appendix 1.11
The purpose of the John O’Gaunt Golf Club (‘the Club’) Seniors’ Section (‘the Section’), is to arrange and encourage the play of social and competitive golf among those eligible for membership of the Section (see SectionB)
Section members are not a separate category of membership of the Club but the Club kindly supports the Section by:
o allowing Section competitions and matches to be managed through the Club’s golf management system;
o allowing the Section to reserve tee times for matches and competitions;
o allowing free golf for visitors for Interclub Matches and the Senior Member & Guest Day;
o including Section events in the Club calendar and diary.
Section members retain the same rights and responsibilities as any other member of the Club as defined by their Club membership category. Correspondingly members of the Section have a responsibility to ensure that their actions or words do not embarrass or cause difficulties for the Club or the Section.
The Section defines its own governance and rules provided that those do not conflict with the Club’s current governance and rules or the current Rules of Golf, bothapplicable at the time and including any changes to those which may be made from time to time. Should there be any conflict Club rules and the ‘Rules of Golf’ take precedence.
The membership and financial year of the Section shall run from 1st January to 31st December each year.
Playing Membership of the Section is available to any playing male member of the Club who will be aged 60 or more in the current calendar year, on payment of an annual subscription as set by the Committee from time-to-time.Playing members (‘members’):
• may enter any Section Competition ( see F below.) • may enter the Section Interclub Match Squad ( see G below). • may offer to organise any Section Competitions and Matches.
• may be elected to any Office on the Senior Section Committee (see C below). • shall be a voting member at any General Meeting of members of the Seniors’ Section.
The annual subscription will become due on 1st January every year. A new member joining during a year will be required to pay the full annual subscription for that year with no reduction.
Annual subscriptions must be paid before any member may vote at a General Meeting of members, enter any Section competition or be selected for any Interclub match in that year.
Courtesy Membership of the Section may be awarded by the Committee to any male playing member of the Club who would otherwise qualify for Playing Membership of the Section. No annual fee is payable by Courtesy Members of the Section but they must pay any entry fees defined in the competition rules or other event. Courtesy Members of the Section may:
• enter any Section Competition (and see F below). • enter the Section Interclub Match Squad (and see G below). • offer to organise any Section Competitions and Matches.
Social Membership of the Section is available to any male social member of the Club who has also previously been a playing member of the Section. No annual fee is payable by Social members of the Section.
Any member may attend the Seniors’ Section Annual Dinner on payment of the fee set by the Section Committee.
A social member who changes his Club membership category back to a playing category, must pay the required annual subscription before having the rights and responsibilities of a playing member of the Section.
An Annual General Meeting (AGM) of members shall be held in February each year. Only members who have joined (or rejoined) the Section in the current year shall be eligible to stand for office and/or vote at the AGM.
On behalf of the Committee, the Hon Sec shall give notice of the AGM and issue an Agenda at least 5 weeks prior to the AGM.
AGM Quorum. For an AGM to be considered quorate The Captain or Vice Captain, 50% of the Seniors’ Section Committee and 25% of the membership must be present.
At the AGM:
• the Captain and other Section officers shall present their reports, followed by the Treasurer who shall present his report and the accounts, for the previous year to 31st December.
• Members shall be asked to vote to adopt the accounts for the previous year and to appoint an auditor for the current year’s accounts.
• The members of the Section shall then elect the following Officers:
o Senior Section Captain “Seniors Captain”
o Senior Section Vice-Captain “Vice-Captain”
o Senior Section Honorary Treasurer “Treasurer”
o Senior Section Honorary Secretary “Hon Sec”
o Senior Section Matches Secretary “Match Sec”
o Senior Section Competitions Secretary “Comp Sec”
The above officers, together with the Immediate Past Senior Section Captain, shall comprise the Senior Section Committee (‘the Committee’).
Should a vacancy arise on the Committee during the year, the Committee has the power to co-opt additional membersas necessary. Such co-opted members of the Committee shall retire at the next AGM but be eligible for proposal for election at that AGM.
An Extraordinary General Meeting (EGM) of members may be called by the Committee or by 5 or more voting members with at least 5 weeks’ notice.
The role of each committee officer is described below while expansion of these roles and those of any ex-officio members as may be appointed by the committee from time to time are detailed in Appendix A.
The Captain. The role of the Seniors Captain is to provide the Section’s primary contact with the Club, Club Captain, Lady Captain and Junior Section Coordinator.
The Vice Captain. The role of the Vice-Captain is to provide the Section’s primary contact with the Club Vice-Captain and Lady Vice-Captain and deputising for the Seniors’ Section Captain in his absence.
The Immediate Past Captain (IPC). The role of the IPC is to provide the Section’s primary contact with the Club IPC and is responsible for advising the Seniors’ Section committee as necessary and providing adjudication on any disciplinary matters.
The Treasurer. The role of the Treasurer is to provide the Section’s primary contact with the Club Treasurer and Accounts Assistant, and is responsible for the management and accounting of Section finances and the maintenance of a Section membership list.
The Match Secretary (Match Sec). The role of the Match Sec is to provide the Section’s primary contact with the Assistant Manager and Catering Manager for all matters concerning Senior Section inter-club matches and responsible for coordinating the actions of individual match organisers.
The Competitions Secretary (Comp Sec). The role of the Comp Sec is to provide the Section’s primary contact with the Assistant Manager and if appropriate Catering Manager for all matters concerning Senior Section Competitions and coordinating the actions of individual competition organisers.
The Honorary Secretary (Hon Sec). The role of the Hon Sec is to provide the Section’s primary contact between the Section and Club Administration on all administrative matters and coordinating the activities of the match and competitions secretaries.
Committee Meetings. The Committee shall meet as they decide. For a Section Committee meeting to be considered quorate there must be the Captain or Vice Captain and 50% of Committee members present.
The Committee is responsible for:
• the overall management of the Section.
• responding to any matters that arise from Section members relating to Section activities.
• dealing with any breach of the Rules of Golf, the Rules of the Club and/or the Rules of the Section which may occur during or relating to Section events. This responsibility does not exclude or replace the responsibility of the Club Committee for dealing with disciplinary or other matters relating to any events at the Club, including Section events. (See E H below). • agreeing a list of competitions, interclub matches and other events for the Section Calendar to be submitted to the Club for consideration for the Club diary.
• agreeing the annual Section Calendar, after approval by the Club for those events held at the Club.
• agreeing the conditions of entry, fees, rules of play (consistent with the Rules of Golf and prizes for Section competitions, matches and other events.
• agreeing a budget from which the Comp Sec may obtain keepsake prizes for winners and other gifts for those assisting in any Section event.
• agreeing the style of any Senior Section clothing (e.g.ties, t-shirts, jumpers, slipovers). Any change to the Senior Section clothing which includes the Club logo must be approved by the Club.
• appointing and determining the roles of any ex-officio Committee Member or Organiser to assist in any Section competition, match or event.
To meet its first objective, the Section will support the provision of casual golf for all Senior members of the Club through 18-hole and 9-hole roll-ups. These roll-ups are not a formal part of Section activities and run by a Section ex-officio Committee Member. They will make their own rules regarding format, entry fees and prizes and should be open to any playing member of the Club whether or not they are members of the Section.
Each member wishing to play in a Section Competition or Interclub Match must have a Competition Handicapindex in accordance with the World Handicap System (WHS). The member is responsible for ensuring that his own handicap is maintained and that he meets the requirements to maintain a competition handicap.
A member without an authorised handicap index who registers to play in a Section Competition will initially be added to a Reserve List. Should spaces remain after entry for the competition has closed, the member will be added to the competition but will not be eligible to win any prizes.
If the competition is a qualifying competition for handicap purposes, all cards will be submitted for possible handicap adjustment.
The Section will run a number of competitions of various formats over the year and, unless specified in the particular competition rules, entry to these will be limited to members of the Section. The list of competitions will be determined by the Committee, agreed with the Cluband published annually.
Members or their families wishing to donate a new trophy should submit their proposal to the Section Committee. The Section is limited in the number of competitions it can run by course availability and must abide by Club decisions. The Committee will look at any requests and consider them in the context of existing competitions. Any changes to the list of competitions will be published before the next AGM for consideration by members at the AGM.
The rules, including rules of entry, for each competition will be set by the Committee and published annually and again prior to entry for the competition opening.
Members may enter competitions between the opening and closing dates for the particular competition and may, if required, withdraw from a competition before the closing date without notice. Members who have signed up to a competition and need to withdraw after the closing date, must advise the Organiser or Comp Sec in writing, giving a reason for their withdrawal.
Members who require to be drawn within a limited tee-time period must notify the Comp Sec in writing on entry to the competition, but no later than the closing date for entries to that competition, and must give a reason for their request. The Comp Sec will make reasonable efforts to meet the member’s requirements. Members who abuse this facility by regularly requiring particular times and/or without reasonable excuse may be denied their request.
Members who fail to attend a competition for which they have signed up, or habitually withdraw from a competition with short notice, may be subject to disciplinary action (see J below).
Members who fail to submit a card at the conclusion of their competition round have breached a Rule of Golf and may be disqualified.
In a competition, where the stipulated round starts at other than the first hole, the holes must be played consecutively from the allotted start hole until completion of the eighteen holes. Players must ensure their card is correctly marked (Rule 6-6d). Failure to play the holes and/or record them in the correct order will result in disqualification. For the purposes of count back in such competitions the front nine will always be the front nine of the course and the back nine will always be the back nine of the course.
An Organiser may be appointed to assist with the running of any competition. The Organiser’s duties will be communicated by the Comp Sec to the person appointed for each competition.
Optionally a raffle may be held at each competition. The net proceeds from the raffle will be added to the sum raised for the Captain’s chosen charity/charities.
Members over the age of 70 who no longer play in 18-hole competitions may, by prior arrangement with the Comp Sec and agreement of the Club Golf Administrator, play a separate 9-hole competition. Where such competitions are qualifying, the members’ cards will be submitted for possible handicap adjustment.
The Section will run a number of Interclub matches over the year and entry to the teams for these will be limited to members of the Section. The list of matches will be determined by the Committee and published annually. Matches will comprise a home and away leg. The dates and times for home legs will be agreed by the Committee with the Club to ensure the appropriate tee reservations can be made. The dates and times of away legs will be agreed by the Committee with the opposing club.
Members wishing to be selected for a match team should ensure they are registered as available for both legs of that match.
Selection for a match team will be limited to those indicating they are available for both legs of a match. Selection will be made in time to enable members to confirm their availability for both legs. Other than the Senior Section Captain, all members who are selected for a team but are unable to confirm their availability for both legs will be withdrawn from the match team and replaced by a reserve for both legs of that match.Members who, having played the first leg of a match, subsequently withdraw from the second leg without, in the Committee’s opinion, good reason may be withdrawn or removed from subsequent matches. The Committee may, in exceptional circumstances, remove a member from the Interclub Squad.
The Captain’s team selection decision is final.
Members who fail to attend a match for which they have been selected or habitually withdraw with short notice may be subject to disciplinary action (see J below).
Members selected for a team are expected to wear the Seniors’ match kit whilst playing matches. Unless advised otherwise by a member of the Committee, team members are expected to dress in jacket and Senior Section tie at the match lunches.
The Captain has discretion to impose a fine on any member playing a match who breaches the match dress code or any etiquette. Any fines imposed will be added to the Captain’s Charity fund.
An Organiser may be appointed to assist with the running of any match. The Organiser’s duties will be communicated by the Match Sec to the person appointed for each match.
The Senior Section receives invitations from other clubs to send representatives to special events. These will be published and are open to all Section members who wishto play.
Where entry is unlimited, members are free to enter such competitions but are asked to report their entry and result to the Invitations Coordinator.
Where entry is limited, the Invitations Coordinator will present a list of volunteers to the Captain who will select those who are to represent the Club and Section. Such selection will be made on an equitable basis.
The Committee will reimburse the reasonable bar bill of a Section member who achieves a Hole in One at any Section Competition or Interclub Match. The member must pay the bar bill and submit his claim to the Treasurer with his bar receipt and the signed score card.
Any member who wishes to dispute any decision made by the Committee or anyone acting on behalf of the Committee should follow the procedure below:
• Discuss the matter with the Immediate Past Captain (IPC) or, if the dispute concerns the IPC, then the Captain, to try to come to a resolution informally;
• If the matter cannot be resolved informally, the complainant(s) should send the complaint in writing to the Committee. If necessary, the Committee will then invite the complainant(s) to attend a Committee meeting to discuss the grounds for their complaint.
The Committee will confirm any decision verbally and in writing and their decision is final.
Any member who makes a complaint to the Club regarding any matter that affects the Section is required to send a copy of that complaint to the Section Committee via the Honorary Secretary so that they can be properly prepared to respond to the Club on the matter.
The Committee are responsible for ensuring adherence to the Rules of Golf and any local, Club or Section rules in any Section events.
Failure to attend a Section competition or Interclub match without notifying the appropriate Committee member (Match sec or Comp Sec) or Organiser in advance and/or without reasonable excuse, is considered a breach of Section rules.
In the event that any rule is breached, in addition to applying any penalties defined in the Rules of Golf, the Committee may, after hearing submissions from the member or members concerned, apply any of the following sanctions according to the seriousness of the breach of rules:
o disqualification from a competition. If this occurs after the competition and the member has been awarded a trophy and/or a prize. The trophy and/or prizes may then be awarded to the next player(s) on the results list and/or retained by the Committee until the following year at the Committee’s discretion;
o banning from a number of subsequent competitions in the current and/or following year;
o withdrawal from one or more match teams in the current and/or following year;
o removal from the Interclub match Squad;
o removal from membership of the Section.
In the event that any of the above sanctions are applied, the Committee has the right to retain any fees paid.
In the first instance the Committee delegates to the IPC the responsibility for applying the appropriate penalties to be applied with regard to a breach of any Rules of Golf. Any member so sanctioned by the IPC may appeal to the Committee.
In the event that a banning or removal sanction is applied, the member may apply for reinstatement the following year and the Committee has the right to approve or reject that application.
Any disciplinary action taken by the Committee does not preclude the member(s) involved also being subject to the Club’s disciplinary procedures where appropriate.
L. Changes to this Constitution Changes to this constitution of a significant nature (for example: amending the purpose, objectives or governance of the Section) can only be made at a General Meeting of voting members of the Section. Minor changes (for example: changes to the duties of a committee member or grammatical changes to the text that do not amend the core meaning of the text) can be agreed within committee but must be communicated to the membership within one month of the amendment being agreed.
A proposal to make a significant change to this Constitution can be submitted by the Committee or by a minimum of five members of the Section, provided that such a request is made in writing. Prior to making such a request in writing, the members may discuss the reason for the request with any member of the Committee.
| | |
| | First version of a new Constitution approved at an EGM on 13/6/2017. This replaces the former ‘GENERAL CONDITIONS of COMPETITION ENTRY and CONDUCT’ published 31/7/2013 entirely. |
| | Updated version of the Constitution approved at . This replaces the previous version and takes account of changes to the structure of the document and Section structure and improvements to Section Governance. |
N. Approval of this Document This document was approved by members at a General Meeting held on 2020.
Signatures:
Bill Walker Senior Section Captain | Richard Westergreen Thorne Senior Section Honorary Secretary |
Appendices
1.John O’Gaunt Golf Club Seniors’ Section – Roles & Responsibilities
John O’Gaunt Golf Club Senior Section – Roles & Responsibilities
This document lists the roles and responsibilities of the officers of the above Section. The officers are the members of the Senior Section Committee (“Committee”) and comprise:
1. Senior Section Captain (“Captain”)
2. Senior Section Vice-Captain (“Vice-Captain”)
3. Senior Section Immediate Past Captain (“IPC”)
4. Senior Section Honorary Treasurer (“Treasurer”)
5. Senior Section Honorary Matches Secretary (“MatchSec”)
6. Senior Section Honorary Competitions Secretary (“CompSec”)
7. Senior Section Honorary Administrative Secretary (“HonSec”)
Also listed are the roles and responsibilities of ex-officio members that support the committee and comprise:
8. Senior Section Invitations Coordinator (“Inv Coord”)
9. Senior Section Clothing Coordinator (“Clothing Coord”)
10. Senior Section Blog Editor
11. Senior Section Trophies Custodian
1. Captain
The Captain is the Section’s primary contact with the Club, Club Captain and Lady Captain.
Duties:
i. Represent the Section to the Club at all Club Functions and Events as invited.
ii. Approve selection of and Captain the Section team for all interclub matches, hosting home matches and responding at away matches.
iii. Selecting one or more charities to which raffle and other charitable receipts for the year will be paid and the proportional distribution of funds if more than one charity is chosen.
iv. Present competition trophies and prizes including raffle prizes as required.
v. Invite and host guests to the Senior Captain’s Day, Member & Guest Day and Annual Dinner.
vi. Determine the format of the Senior Captain’s Day competition.
vii. Chair General and Committee Meetings.
2. Vice-Captain
The Vice-Captain is the Section’s primary contact with the Club Vice-Captain and Lady Vice-Captain and deputising for the Section Captain in his absence.
Duties:
i. Stand in for the Captain at any events and activities above as required.
ii. Maintain contact with the Club Vice-Captain to ensure mutual appraisal of matters of interest to the Section.
iii. Arrange the events and activities for the Section Captain’s Day.
iv. If they agree, maintain contact with any members incapacitated by loss, illness or injury.
3. IPC
The IPC is the Section’s primary contact with the Club IPC and is responsible for advising the committee as necessary and providing adjudication on any disciplinary matters.
Duties:
i. Deputise for the Section Captain where both he and the Section Vice-Captain are unavailable.
ii. Chair any meeting with another member of the Section Committee where it is deemed a member should be disciplined for a misdemeanour alleged to have been committed during a Section event or activity.
iii. Liaise with the Club IPC on matters relating to the discipline of Section members, being available to any Section member called to a disciplinary meeting by the Club should that member so wish it.
iv. Maintain contact with Section members under discipline and ensure they are aware when they are restored to full membership rights.
4. Treasurer
The Treasurer is the Section’s primary contact with the Club Treasurer and Accounts Assistant, and for the management and accounting of section finances.
Duties:
i. Deal with all income and expenditure of the section and maintain a section bank account.
ii. Maintain a set of accounts ensuring they are inspected annually by an independent auditor from outside the committee for ratification at the AGM
iii. Liaise with the Club Accounts Assistant on all matters of finance relating to the Section.
iv. Maintain a register of members. Comment and give advice to the Committee on the state of the Section finances as requested by the Committee.
5. Match Sec
The Match Sec is the Section’s primary contact with the Assistant Manager and Catering Manager for all matters concerning inter-club matches and responsible for coordinating the actions of individual match organisers.
Duties:
i. Make available a means for members to record availability for selection to play in interclub matches.
ii. Recruit an organiser for each match and make them aware of their duties.
iii. Within the limits set by the Committee, negotiate a match lunch selection for the year with the Assistant Manager and maintain a record of lunches selected by the organisers to ensure variety.
iv. Propose a team to the Section Captain taking into account previous selection history and apply any changes requested by the Captain, informing the organiser of the approved team members.
v. Contact members to resolve vacancies in team positions where required.
vi. Maintain a record of match results for each pair and match.
vii. Deputise for any organiser, or appoint a replacement organiser, where the original organiser becomes unavailable.
viii. Report the state of the match season to the Annual and Committee Meetings where requested.
ix. Where a match has to be postponed for any reason, negotiate a replacement date with the Assistant Manager or away club whichever is appropriate.
6. Comp Sec
The Comp Sec is the Section’s primary contact with the Assistant Manager and if appropriate Catering Manager for all matters concerning Senior Section Competitions and coordinating the actions of individual competition organisers.
Duties
i. Set up Section competitions for the year on the IG database including the Order of Merit and Reg Batson Qualifying records.*
ii. Recruit organisers for the year’s competitions and ensure they are aware of their duties.
iii. Maintain a ‘Rules’ sheet for every competition.*
iv. Monitor entry to competitions and re-advertise where necessary.
v. Make and publish the draw for competitions, including any manual elements (e.g. teams determined by gender and/or handicap category etc.)*
vi. Make any changes to competition draw sheets to account for withdrawals and replacements.*
vii. Monitor entry of competition cards, chase up missing cards, ensure all cards are properly completed and correctly entered into the IG database.*
viii. Resolve any discrepancies.*
ix. Finalise each competition when all cards have been entered and produce a results sheet.*
x. Maintain a list of competition winners for use with the Fixture Card, Annual Dinner and to inform the engravers.
xi. Ensure a supply of raffle tickets and highlighter pens for each competition.
7. Hon Sec
The Hon Sec is the Section’s primary contact between the Section and Club Administration on all administrative matters and coordinating the activities of the match and competitions secretaries.
Duties:
i. Perform the duties of Secretary to General and other committee meetings.
ii. Liaise with Club Administration and away club contacts to agree the diary for the following year.
iii. Agree the Section Fixture Card with the Club General Administrator.
iv. Ensure arrangements are in place for the Annual Dinner, directly or via another Committee member.
v. Maintain a mailing list of all members and club contacts to be used by the Admin Sec and provide that list to the Match Sec and Comp Sec, ensuring the list coincides with the register of paid members maintained by the Treasurer.
vi. Ensure any changes to the Rules of Golf and or Club Rules and Regulations are communicated to members and applied correctly to Section events.
vii. Act as signatory on the sections bank account in case of incapacity or unavailability of the Hon Treasurer.
viii. Holder and maintainer of the master copy of the Seniors’ Section Constitution.
8. Inv Coord
The Inv Coord is the Senior Section single point of contact for all invitations from other Golf Clubs to competitions open to JOG Seniors. This does not include incurring any costs of entry etc. which will be the sole responsibility of the entrants.
Duties
i. Maintain a record of Clubs who have previously offered invitations to their seniors’ competitions.
ii. Maintain close contact with the JOG Club administrative staff to ensure any invitations to seniors’ competitions that are received by the Club will be forwarded to him.
iii. Ensure timely publicity to all Senior Section members of invitations available to them throughout the season.
iv. Coordinate responses to such invitations. This includes:
1. In cases of zero takers, thanking the club for their invitation and expressing a wish to be invited in the future.
2. In cases where clubs restrict entry to 2 players only.
3. In cases where demand is over and above the number stated by the invitation, exploring whether additional players might be allowed.
v. Produce regular reports to the Hon Sec of the number of external club invitations, take up and performance results in good time for newsletter inclusion.
9. Clothing Coord
The Clothing Co-ordinator is the Section’s Single point of contact for all Senior Section annotated clothing.
Duties
i. Maintain a good relationship with the Pro-Shop regarding the provision of Senior Section annotated clothing.
ii. Maintain and produce upon request a list of available clothing with current prices.
iii. Receive orders from Section members and fulfil those orders in a timely fashion.
iv. Liaise closely with the Hon Treasurer concerning the purchase of clothing and in dealing with any monies received from sales.
v. Maintain a stock or the most commonly required garments as funds available allow.
10. Blog Editor
The Section Blog Editor is responsible for maintain an on line record of the Section history as well as a full account, with photographs, of the current seasons matches, competitions and other events.
Duties
i. Obtain inputs from the various match, competition and event organisers.
ii. Editing those inputs as necessary to ensure they are appropriate.
iii. Formatting and posting the edited articles onto the Section Blog.
iv. Archiving Blog records as necessary to ensure the site is maintained at a reasonable size.
11. Trophies Custodian
The Section Trophies Custodian is responsible for accounting for all Seniors’ Section Trophies to ensure they are properly managed, maintained and available for presentation at the appropriate occasion.
Duties
i. Maintain an inventory of Section Trophies including location and last previous winner.
ii. Ensure the necessary trophy is available for presentation immediately after the appropriate competition.
iii. Ensure all trophies are engraved in a timely manner prior to the Section annual dinner.
iv. Organise and manage the Seniors’ Section annual dinner.
12. Tuesday Group Organiser
The Tuesday Group is a Covid19 safe group set up to enable members to meet and play casual golf with a variety of other Section members during the Corona virus pandemic. The Tuesday Group Organiser is responsible for the day to day coordination of the group through regular, clear, two-way communication to ensure that Group members are organised into 3 and 4 ball groups with allocated tee times on Tuesday mornings whenever there is not a Seniors’ Section Competition scheduled.
This role will change when pandemic restrictions are sufficiently eased to allow the traditional Tuesday/Thursday roll ups to recommence.
Duties
v. Maintain a current list of participating members.
vi. Set up and manage an efficient and effective two-way communications links with members.
vii. Monitor those communications links to ensure traffic is limited to Tuesday Group coordination.
viii. Receive notifications of availability from members.
ix. Perform a draw for each meeting organising members into 3 and 4 ball groups with allocated tee times starting at 9AM.
x. Nominating a player in each group to be responsible for booking the allocated tee time for his particular group.
xi. Checking that all groups have been booked in according to the draw and noting any variations of allocated tee time caused by booking difficulties.
xii. Refer any disputes that he cannot resolve himself to the Seniors’ Section IPC.
